The risk for spread of the virus between people without direct contact to imported cases of corona virus is currently deemed to be very high.

From August 31 2020, Fysikum at Stockholm University will open for campus education. The transition will take place taking current circumstances into account, and following recommendations from the government. During the autumn, teaching will be given both online and on campus. Read more:  Information about courses given during the autumn semester

Here you can find suggestions of tools that can facilitate your work:
https://it.fysik.su.se/remote/

The entrance doors at Albanova will now require cards between 07:30 and 17:00 after which you also are required to enter your personal PIN code. All staff (including PhDs) cards will work as normal during this time.

From August 31, the students will have access to the building daytime using their access cards. 

WORK FROM HOME/SICK LEAVE

  • You should limit social contacts even if you only exhibit mild symptoms of respiratory infections (sore throat, dry cough, fever). This means you should work from home. You should stay at home 48h after these symptoms have disappeared   If you show symptoms you need to contact health services via the telephone number: 1177.
  • Sick leave should be reported as usual, howevere, to encourage stay at home the waiting day (“qualifying day of sickness”) has been removed. For mild symptoms you may consult with your supervisor/course responsible on whether work/ study from home is possible.
  • if your work tasks permit, you should work from home, even if you do not show symtoms. This does not mean you should work from home no matter what. If you are free of symtoms (and not in quarantine) and  have tasks that require your presence, you should come. Consult with Jan and/or Åsa in case of doubt.

  • You should avoid rush hour traffic
  • You should wash your hands frequently and carefully
  • Physical distance of 2 meters must be observed in all meetings. This can probably be difficult, for example, in 4 person offices that are fully occupied . If possible, try to alternate or spread out to empty premises. Try to organize this within your respective divisions.

MEETINGS

  • All meetings with more than 50 participants are prohibited by law.
  • Recommendations are also to be restrictive with meetings below 50 participants and potentially consult with your closest manager (usually head of department).
  • The general recommendation is to check if meetings can be held remotely and if business trips (irrespective of destination) are really necessary.
  • For group activities for colleagues at Fysikum, the heads of  divisions are responsible for organizing them in a way that can guarantee the 2 meter distance rule.

 
TRAVEL

SU has lifted travel restrictions.

  • Work trips within Sweden can be carried out taking into account current regulations and recommendations (i.e. if you have symptoms you should not travel).
  • There is no general ban on international business trips.
  • SU follows the recommendations of the Ministry of Foreign Affairs in the sense that non-essential travel should be avoided to countries recommended against by the Ministry of Foreign Affairs:
    • For countries outside the EU, EEA or Schengen: general recommendation from the Ministry of Foreign Affairs (until Aug 31)
    • For some EU, EEA or Schengen countries: the recommendation will be lifted from June 30 (what I can see: Belgium, France, Greece, Iceland, Italy, Croatia, Luxembourg, Portugal, Switzerland and Spain).
    • For all EU, EEA or Schengen countries: the recommendation will be lifted from July 16

Information in Swedish are available at the Govermental webpage: https://www.regeringen.se/pressmeddelanden/2020/06/ud-avradan/

Inform yourself about restrictions that apply to the host country!

TEACHING

  • New! From August 31, Stockholm University will gradually start returning to teaching on campus. The transition will take place taking current circumstances into account, and following recommendations from the government. During the the autumn semester, teaching will be given both online and on campus. Read more:  Information about courses given during the autumn semester
  • If you don’t have a computer with microphone, there are a limited number of laptops the student can borrow from the student expedition. Please, contact studentexp@fysik.su.se
  • For students in the medical radiation physics program that are taking clinical courses with supervised vocational training practice or clinical laborations, we will follow the directives from the hospital. More information is given by your teacher.
  • For technical support regarding distance education and zoom, see https://www.fysik.su.se/english/staff/it-and-telephony/zoom

INSTRUCTIONS FOR PHD STUDENTS

PhD students are requested to follow the same recommendations that apply to all employees at the Department of Physics.
The main rule is that those who can work from home also do so. This may
be impossible for two reasons, either because the tasks cannot be
performed satisfactorily from home, or because it is not possible to
work undisturbed and efficiently in the home environment. In these
cases, it is possible for the doctoral students to work at AlbaNova, if
the guidelines for social distancing can be maintained. This implies
that we have to spread the staff on available office space, the
guideline is that in the larger 4-person rooms there must be at most 2
persons (at the same time), in the smaller 2-person rooms maximally one
person.

It is the task of the division heads to organize the work so that this
can be fulfilled. This can be done e.g. by establishing a rotating
schedule for attendance at AlbaNova, or by doctoral students using
senior employees' offices who work from home.

The rule of social distancing must also be maintained in the laboratory
environment. The  responsible for each laboratory or experimental setup
is tasked with organizing the work in the appropriate way.

For the doctoral students who participate in teaching, the course
coordinator is responsible for ensuring that this is done in accordance
with current rules.

In cases where doctoral students work from home, the supervisor must
ensure that their work environment is good, above all by allowing
doctoral students to borrow the equipment (such as computers, external
monitors, etc.) that is necessary, and in cases where it is necessary
also complements with new equipment.
We understand that the corona pandemic naturally imply some stress also for doctoral studies. The goal for Fysikum's organisation as a whole and also for doctoral studies is that these should continue as normally as possible. However, in individual cases, an extension of the period may be considered if there are concrete and documented obstacles to pursuing doctoral studies.

LICENTIATE SEMINARS AND PhD THESES DEFENSES

The rules and recommendations here at Fysikum concerning the
procedures regarding PhD defenses and Licentiate seminars have changed:

1) Science Faculty rules:  PhD thesis defences and Licentiate seminars (127 Kb)

2) Department of Physics rules:  Procedures at Fysikum regarding licentiate seminars and PhD defenses, due to the corona situation (182 Kb)

Observe that the supervisor and chair of the defense have to prepare
things ahead.

RECRUITMENTS

Employees moving from abroad to start as an SU employee
While there is a ban on many foreigners coming into Sweden, people with EU citizenship and those with permanent residency in Sweden can still enter. Practical problems with traveling can arise and each situation needs to be resolved case by case.
Questions and answers – temporary entry ban to the EU via Sweden
Information regarding the coronavirus (Swedish Migration Agency)

New applications for permanent residency
The Swedish Migration Agency continues to handle applications as they normally do. See website for information.

 

IMPORTANT LINKS