Practical information about living in Sweden

You can find som practical information about living in Stockholm, insurances etc here.

General curriculum

Every subject in which postgraduate training is organized must have a general curriculum describing the contents of the program. This is decided by the faculty board. The curricula for Physics, Theoretical Physics, Chemical Physics and Medical Radiation Physics are written in Swedish.

Fysik (235 Kb)
Teoretisk fysik (219 Kb)
Kemisk fysik (219 Kb)
Medicinsk strålningsfysik (221 Kb)

Observe that, approximately half way through your studies, it is mandatory to defend a licentiate thesis as part of your PhD studies.

Mentor

Every PhD student should have a mentor, chosen by the student within three months of admission. The mentor should be a senior staff member, who is not involved in the thesis project, with whom the student may discuss the situation and get advice and help if needed. The mentor and the student should meet at least twice a year.

Individual study plan(ISP), development conversation

Once a year the supervisor group (one or several supervisors and a mentor) and the PhD student should have a development conversation. Anyone of these persons can call this meeting and the student may call any other person to the meeting, e.g. the director of postgraduate studies or another PhD student. The mentor has a right to participate. The first development conversation should take place as soon as possible after admission to PhD studies in order to have a first ISP ready within 3 months of the starting date.

Issues that should be discussed at these meetings

  • A follow up of the previous ISP
  • An updated ISP for the next year
  • Assistantship duties during next year
  • Other department assignments next year
  • Time for supervision next year
  • Agree on which of the required PhD courses that have been passed and acknowledged
  • Other issues relevant for the progress of the research training

The individual study plan (ISP)
The first ISP should be filled in within 3 months from the start of the education and revised yearly. The ISP form can be found here. The revised individual study plan should contain a planning of courses, research projects, and study funding. (1) A research plan, with a list of finished projects and a description of planned projects that are parts of the dissertation work, as well as (2) a time schedule for the coming year (research work, courses, teaching, conferences, vacations etc.)should be attached. In addition, for the revised ISP, it is mandatory to attach (3) a document showing how the education fulfills the general goals for a PhD in Sweden. The form for (3) is found here.

The new/revised individual curriculum, with enclosures, consisting of the agreements that have been done during the meeting, should be signed by the supervisors, the PhD student and the mentor and handed in to the director of postgraduate studies for the archive.

Note that study grants and doctoral positions are prolonged for one year at a time. In order to get the appointment prolonged for another year it is required that the individual curriculum has been updated. Therefore, don’t forget to remind your supervisor about the development conversation in due time before your appointment expires.

Courses

The course requirement for a PhD is 60 ECTS credits. Read more about this requirement here. Courses on this level can look different. It can be "normal" courses at the advanced level, or Ph.D. courses created for just one occasion by any research division at Fysikum. A selfstudy of a book may also constitute a course or an active participation in a Summer school. All planned courses should appear in your ISP. Your supervisor decides upon the value of a course, in terms of credits.

Observe that all courses that should be counted in the PhD must be reported, by the supervisor, to the student office on a separate form.:

Form (25 Kb)

The form is then sent to the subject responsible for approvement before registration.

Study funding, salary

A condition for admission, apart from the required educational qualifications, is that the student will have sufficient economic support during the whole period of study, normally 4 years full time study. In most cases you will have a doctoral position. Other types of funding must be approved by the faculty. Assistantship, i.e. teaching or other department duties, up to 20% may be included in the doctoral position. The total funding time will be extended accordingly. The positions are appointed for one year at a time. The salary follow a doctoral salary ladder ("doktorandstege"), which will be revised every year after negotiations between employer and trade unions. You can find some information about insurances, pensions etc here (Swedish page).

Vacation

As employed with a doctoral position you have a certain number of vacation days per year (28 days per year until you become 30 years old). You have to use all vacation days that you are entitled to, during your employment time. Your supervisor must see to that you have the possibility to take your vacation each year. At the time your employment ends, all your vacation days have to be used.

Assistantship

If you want to come into question for teaching, contact the director of undergraduate studies, Fredrik Hellberg, room B4:1055, phone 8133. All assistants have to take a pedagogical course at the university.

Prolongation of study funding

In certain situations study funding might be prolonged beyond 4 years. Such situations could be illness, parental leave, change of subject etc. You can read more about this in the Stockholm University: Rules and Policies.

Short time absence: The Science Faculty has decided that PhD students, who have PhD employments at Stockholm University (not grant or salary paid from other than SU), can have their support time prolonged in case of illness and care of child. PhD students with employment should as earlier report their short time absence to the personal division, see here for form that should be filled in and given to Hilkka Jonsson.
All PhD students should then also report their absence using a special form to Hilkka Jonsson:

Extension of study grant (169 Kb)

Fysikum will keep the filled in forms. Illness lasting longer than eight days must be confirmed with doctor’s certificate. Child care with certificate from day-care center.
You can also get prolongation when you are a member of Fysikum’s board, are a member of the PhD organisation board at Fysikum or other similar tasks at faculty or university level, see also here.

Documentation of prolongation for the reasons above should be done once a year and written into the individual study plan.

You can read more about how to handle sickleave etc here.

Scolarships

Scholarships, mainly for contributions to travels, are announced by the university and by the department every year. In late autumn the department announces travel grants. In March a block of scholarships (“donationsstipendier”) are announced by the university. Travel scholarships (Liljevalch’s and Wallenberg´s) are also announced every spring by the Faculty. For a more complete overview of scholarships handled by the university, see here(in Swedish though). Questions about scholarships can be directed at “Studentavdelningen”. In UKÄ’s doctoral handbook you can get more information about scholarships. Each student is encouraged to apply for such scholarships which may enable a research or conference trip. You have to inform your supervisor in case you recieve a scholarship.

Conferences, summer schools

During their research training PhD students will get opportunities to attend conferences and/or summer schools. The funding for these can be scholarships or other sources available to the research group/supervisor.

Seminars

All PhD students are expected to take an active part in seminars arranged by their own research group as well as arranged within AlbaNova. Students should also give their own seminars.

Seminar on ethical questions

All PhD students must once attend a seminar on ethical questions in science. The seminar is arranged by the mathematical-physics section of the science faculty once each semester. Invitations are emailed.

Licentiate seminar

A Licentiate degree (of total 120 ECTS credits with an academic thesis corresponding to 60 - 90 ECTS credits and the rest courses) may be a degree in its own right or a stage in the program towards a PhD. As a part of the 50% evaluation of the PhD education at Fysikum it is mandatory to fullfil the requirements of the Licentiate degree. The examination goals for the degree can be found here. For a Licentiate degree the students must write and present a Licentate thesis at a seminar, which is scrutinized by an opponent. The grading is done by a comittee. The Licentiate as well as the PhD thesis can be based either on a unified theme or as a collection of separate articles with a summary. In the latter case the thesis consists of a summary and referenced articles published in scientific magazines. Read more about theses in the doctoral handbooks.

Apart from those copies that the student keeps for distributions among colleagues and friends, the supervisor, the opponent and members of the committee should have a copy each. Fysikum’s administration (Isa Callderyd Öhman ) should also have a number of copies. Moreover, there should be 10 copies of the thesis available at the Licentiate seminar. The Licentiate seminar must be posted at least 3 weeks before the seminar. At the same time the printed duty copies of the thesis should be distributed. More about routines for the licentiate seminar here.

Public thesis defence

To be awarded a PhD, students must pass the courses that are included in the PhD program (60 ECTS credits) and have written a dissertation (thesis) corresponding to 180 ECTS credits (out of required 240 ECTS credits for the degree). The licentiate as well as the PhD thesis can be based either on a unified theme (monography) or as a collection of separate articles with a summary (compilation thesis). In the latter case the thesis consists of a summary and referenced articles published in scientific magazines. There are guidelines on how the thesis should look by Stockholm university see here. Be sure to mark properly the copyright holder ( © )(you yourself) and the ISBN number.

Observe that, in the case of a compilation thesis, the copyright holders of the copied articles are the journals. In order to include them in the printed thesis you need their permission, which should be stated in the thesis. Also observe that it will be regarded as plagiarcy to copy parts (like sentences, paragraphs etc) of published work into your own writing.

The final part of doctoral studies is an oral, public defence in which PhD students defend their dissertation.

A detailed description of the preparations for a defence at the department can be found here. Observe that the formal process has to be started approximately 2.5 months ahead of the defence.

Examination certificate

Students awarded a PhD or Licentiate degree will be given a degree certificate upon request. You apply here: Minastudier.su.se. Please observe that the date of the degree certificate is identical to the application date (and not the date of the defence).

Doctoral handbooks

The Doctoral Handbook from UHR, the Swedish Council for Higher Education, and the Faculty’s Guide for Research Students (english version).

As a member of Fysikum’s staff

University https://www.su.se,
Faculty https://www.science.su.se,
AlbaNova https://www.albanova.se,
Fysikum https://www.fysik.su.se,
Staff office at SU https://www.pb.su.se,
Trade unions SACO, http://www.saco.su.se, and ST, http://www.st.org/su.