General

The rules and procedures which apply to business travel and credit/debit cards are available on SU’s homepage, under the staff/personnel/travel link "Resor".

A few points that are relevant to consider in connection with travelling are given below.

Preparation before the trip

During the trip

  • Keep all original receipts
  • Keep any information related to exchange rates (e.g. currency exchange receipts)

After the trip

  • Complete a travel account via Primula after your return (no later than three months after the end of the trip). You will find instructions to help you here.
  • During the Corona pandemic, when several employees work from a distance, we ask you kindly to scan all supporting documents to your travel bill/ expense claim and attach them digitally in Primula.

    Please be so kind also to attach the approval from the project owner and we shall start processing your travel bill/ expense claim. During current circumstances, we also accept a digital approval from the project owner.  The original travel bill/ expense claim including original supporting documentation is also required for archiving purposes. Therefore, make sure to give them to your contact at the Administrative division as soon as possible. We will accept a short delay during the pandemic.

    Travel bill/ expense claim, including supporting documentation and approval, received by the Administrative division prior the 5th of the month for reimbursement, will be included in that month’s salary payout.