Environmental considerations should always be noticed when you book business travel. If you have the opportunity to choose train instead of flight, that is the suggested alternative.

Stockholm University has a travel policy (Swedish only). It is not allowed to use Uber or Airbnb for business travel.


All flights must be booked through the travel agency Egencia with which SU has signed a local purchase agreement order.

An updated travel profile is required to book through Egencia. If you have any questions about your travel profile – contact your HR-administrator.

Information about booking and link to the online booking system can be found on Medarbetarwebben.


Stockholm University and SJ AB have an agreement on rail journeys. Train tickets can be booked through Egencia or SJ. More information can be found in manual för tågbokning (Swedish only). Contact your administrator to get the department's account number.

Each single travel may be considered regarding to the environment, cost and the opportunity to work on the trip. If the price difference between first class and second class is justifiable, there is an opportunity to buy ticket in first class if the project owner and research financier’s terms allow.

Employee with a private traveling partner on a mission trip

If you wish to travel with third parties in connection with a business trip, you may book their ticket separately on your own.

Fysikum does not book and reimburse for private traveling attendees at the employee's mission.

It is possible for employees to book a ticket for private traveling through Egencia, which then might charge a service fee.

If you are staying at a hotel in conjunction with a third party in connection with a business trip, you should deduct 25 % per third party person of the hotel cost on your travel bill.