As employed (or on a stipend) Primula should be used for claiming reimbursements. Use the form “Expenses and car allowance” where you register expenses and car allowancies not connected to a travel that generates a per diem. Please continue to “Business Travel” to understand how a claim is organized (the same way as claims during travel are reported). Be sure to do the correct costing, motivate the claim in the message box or written by hand beside the receipt, and to get the signature of the project holder.

As for travel claims, a claim should be completed as soon as possible. Requests for reimbursement which are more than three months old will not necessarily be taken into account, in line with university regulations. The claim should be completed and submitted electronically in Primula, and a paper copy submitted to the HR department by the 10th (if not told otherwise) of the month for it to be paid out in that month’s salary.

For non-employed, a dedicated form is used, found here. Original receipts tape to A4 sheets should be attached and handed in to the HR department at Fysikum.